Work Hours Calculator

Calculate Your Work Hours

Add the start and end times for each shift:


Worked Hours

How to Calculate Hours Worked: A Step-by-Step Guide

Accurately calculating hours worked is essential to ensuring fair and adequate pay. Whether you need to calculate your hours worked or need to record your employees’ time, this step-by-step guide will walk you through how to calculate hours worked correctly and efficiently.

Step 1: Record the start and end time of the job

The first step is to record your start and end times. Write down the exact time you started work and the time you finished your work. This can also apply to employees, where it is important to keep an accurate record of their clock-in and clock-out times.

Step 2: Calculate the duration of the work

By subtracting the start time from the end time, you can determine the length of work. Be sure to factor in breaks for meals or rest, if applicable. For example, if you started work at 9 a.m. and finished at 5 p.m., and had a 1-hour lunch break, your work length would be 7 hours.

Step 3: Convert minutes to decimal format

If you are dealing with minutes when calculating hours worked, it is recommended that you convert them to decimal format to make the calculations easier. Divide the number of minutes by 60 to get the corresponding decimal part. For example, if you worked 7 hours and 30 minutes, convert the 30 minutes to 0.5 (30 divided by 60).

Step 4: Calculate overtime, if applicable

If you have worked beyond your regular hours, it is important to calculate your overtime accordingly. Check your country’s labor laws to determine the rate at which overtime is paid. Overtime is usually paid at a premium to the regular hourly rate.

Step 5: Add up the hours worked and overtime

Add up the hours worked and any overtime, if applicable, to get the total hours worked for the period in question. This will be the amount you use to calculate pay or record employee time.

Step 6: Consider specific time intervals

In some situations, it may be necessary to consider specific time periods, such as nighttime, weekends or holidays. Again, check your country’s labor laws to understand the rules and rates that apply to these periods.

Step 7: Use spreadsheets or time management software

To make calculating hours worked easier, you can use spreadsheets or time tracking software. These tools automate calculations, make recording easier, and provide accurate reports on hours worked. Look for options that meet the needs of your company or personal situation.


Calculating hours worked is a fundamental process to ensure adequate compensation and compliance with labor obligations. By following this step-by-step guide, you will be able to calculate hours worked accurately and avoid errors or disputes related to salary payments.

Remember to check your country’s labor laws to ensure you are following applicable rules and regulations. Use spreadsheets or time tracking software to simplify the process and obtain reliable results.

With this information in hand, you will be able to correctly calculate the hours worked, ensuring efficient management of time and human resources.

Common questions

What are hours worked?

Hours worked are the time that the worker dedicates to carrying out his/her work activities, from the beginning to the end of his/her workday. The hours worked must be recorded and remunerated in accordance with current labor legislation.

How to record hours worked?

To record hours worked, you must note the start and end times of work, as well as breaks for meals or rest, if applicable. Recording can be done manually, using spreadsheets or time clocks, or electronically, using time management software or applications.

How to calculate payment for hours worked?

To calculate payment for hours worked, you must follow these steps:

  1. Identify the value of the regular hour, which is the value of the gross salary divided by the number of hours worked in the month.
  2. Multiply the regular hourly rate by the number of hours worked in the period in question.
  3. Add the value corresponding to overtime, if any, which are the hours worked beyond the established regular hours, paid with an additional amount on top of the regular hourly value.
  4. The value obtained corresponds to the payment for the hours worked in the period in question.

What is overtime?

Overtime is the time worked beyond the regular hours established by the employment contract or labor legislation. Overtime must be paid with an additional amount on top of the regular hourly rate, which varies according to the type and day of the overtime.

How to control the hours worked?

To control working hours, it is recommended to use tools that automate the recording and calculation of working hours, such as spreadsheets or time management software. These tools make it easier to track working hours, overtime, absences, lateness, and other data relevant to payment and human resources management.

What are the worker’s rights regarding the hours worked?

Workers’ rights regarding working hours are guaranteed by the Consolidation of Labor Laws (CLT). These include:

  • The right to receive payment for hours worked and overtime correctly and punctually.
  • The right to have an accurate and up-to-date record of hours worked and overtime.
  • The right to have a maximum limit of hours worked per day and per week, as well as a minimum interval between working hours.
  • The right to have a weekly and annual period of paid rest.
  • The right to receive differentiated pay for hours worked at night, on weekends or holidays.